Satisfactory Academic Progress
Probation, Review, and Additional Components
The rules defining Warning and Probationary Periods (contingent upon an Appeal) are described in the chart below:
|Financial Aid Warning Period/Semester||Financial Aid Probation Period/Semester|
|Definition||The initial status assigned to a semester when a student fails to meet SAP requirements during the previous semester.||A status assigned when a student fails to meet SAP requirements after a Financial Aid Warning semester.|
|Required Student Action||None||*File an Appeal with the Office of Academic Administration and Student Affairs.|
|Eligible for Federal Aid||Yes, the student Is eligible for aid during the Financial Aid Warning semester.||No, unless the student has submitted an Appeal and the Appeal is approved. **At the end of the Financial Aid Probation semester, the student must be meeting the requirements of SAP. If the student is not meeting SAP requirements, but is successfully following an established academic plan, the student would continue to be eligible for aid.|
All coursework attempted, including repeat, withdrawn, and incomplete courses, that are on the students' academic record at the time of the progress check is considered when determining if the student meets satisfactory academic progress standards.
- Incomplete and Withdrawal Grades—Quantitative Impact: Withdrawn and incomplete grades are counted as attempted, but not completed. Qualitative Impact: Withdrawal grades are not counted towards the student's GPA. Incomplete grades count towards the GPA once the grades are posted. Once the incomplete grade has been changed to a letter grade it will be included in the qualitative SAP evaluation that occurs at the completion of the term.
- Change in Course of Study—If a student reaches his maximum timeframe for SAP purposes because of a change of major or he/she is pursuing more than one degree, the student will be allowed to appeal to request an extension of the time needed to complete the program(s).
- Nonstandard Courses—Quantitative Impact: Pass/Fail courses count toward the student program requirements but audit courses do not. Qualitative Impact: Classes taken as Pass/Fail and audited courses have no effect on the GPA.
- Repeat Courses—Qualitative Impact: If a student repeats a course in which an E or WE was received, the student's cumulative GPA will include both the E or WE grade and the grade received on repeat. A student may not repeat a course in which the grade of D- or higher was received. Quantitative Impact: Repeat courses are included as attempted credits.
- Transfer Courses—Qualitative Impact: Transfer credits are not counted towards the students' GPA. Quantitative Impact: Transfer credits are counted towards a students attempted and completed courses.
The Office of Financial Aid will hold disbursements until after end-of semester grades have been reviewed and SAP standards (see above) have been met.
Students may appeal a financial aid denial if extenuating circumstances exist (e.g., serious illness, hospitalization, death of a family member, etc.), which negatively affected the student's ability to maintain Satisfactory Academic Progress. A signed, written appeal must be submitted to the Office of Financial Aid or the Office of Academic Administration and Student Affairs (Chicago-Kent). Students must describe the reasons why their SAP requirements were not met and how they plan to meet the SAP standards by the end of the next semester. Financial Aid appeals must include all relevant supporting documentation that a student desires to be considered (e.g., hospital records, doctor's note, etc.).
The Financial Aid Satisfactory Academic Progress Appeals Committee will meet as needed to evaluate any appeals. Decisions on appeals will be communicated by a letter mailed to the student's address on file with Illinois Institute of Technology. Decisions will be mailed out within two weeks from the time an appeals decision is made. All appeal decisions are final.
If an appeal is granted, the student will be placed on Financial Aid Probation for one semester. At the end of the probationary semester, academic performance will be reevaluated. At that time, the student must meet the conditions for Satisfactory Academic Progress in order to continue receiving financial aid.
Students may be placed on an Academic Plan once their Appeal has been approved. If it is mathematically impossible for a student to resolve all deficiencies during one term of attendance and the student's reason for appeal is valid, the student may be placed on an Academic Plan with the end goal being to resolve all deficiencies. An Academic Plan varies in length and is determined by the Financial Aid Satisfactory Academic Progress Appeals Committee. It does not have to equate to the exact number of terms it would take a student to resolve all deficiencies. An Academic Plan may be extended contingent upon the student meeting the requirements of the Academic Plan.