Event Planning

General Information: If you are not a member of the internal Illinois Tech community, please click here for information on facility rentals to book an external event.

Students, staff and faculty, if you would like a reservation at the Conviser Law Center for an event, please fill out the Internal Room Request Form below and refer to the Event Planning Guide to assist you.  An email confirmation from Event Planning should be sent within 24-48 hours from receipt of a properly completed form or an event producer will contact you. If you would like to make a “standing reservation” for an entire semester, please send an email request directly to ckevents@kentlaw.iit.edu for consideration. Please note that not all requests can or will be accommodated.

INTERNAL Room Request Form

Facility Availability:  Spaces for events are confirmed on a first-come, first-served basis.  There are times, recurring and periodic, when the Conviser Law Center is not available to reserve for events or reservation confirmations are temporarily on hold for academic spaces.

Events are not allowed when JD/LLM final exams are in session, per academic term. When a major Chicago-Kent sponsored event is scheduled, no other events or activities may be scheduled on that date.  Reservations for classroom spaces will be temporarily on hold until (1) JD/LLM orientation scheduling is finalized, (2) academic course scheduling and classroom assignments are finalized each term and (3) final exam classrooms are finalized each term. 

Non-academic spaces can be reserved in advance for events, contingent upon availability.     

Co-Sponsored Events: If the internal reservation request is for a co-sponsored event with, or to host an event for, an outside/non-Illinois Tech university department, please contact Event Planning via email at ckevents@kentlaw.iit.edu before completing this form.

CLE Credit: If your event is for Continuing Legal Education (CLE) credit, please contact the Office of Continuing Legal Education at cle@kentlaw.iit.edu.

Student Bar Association Events:  SBA organization events at the Conviser Law Center should be planned carefully and in advance.  Student Services, Event Planning and in some instances, Institutional Advancement will be involved to support SBA event logistics.   However, it is crucial for individual student bar association organization's leaders to take initiative, follow all rules and comply policies, be timely with tasks and work with department administrators to have a successful event.

SBA events primarily start with two essential steps.  Step 1 - Review the Event Planning Checklist and Submit the SBA Event Registration Form for Student Services.  Step 2 - Submit the Internal Room Request Form for an event reservation confirmation.

Events With Food/Beverages: For events where food and/or non-alcoholic beverages will be served in any classroom, it is the responsibility of the requestor of the room reservation to make sure that all leftover food, beverages and/or containers, and all trash are immediately removed from the room at the conclusion of the event. Attendees should be instructed to place their trash in the appropriate receptacles and leave nothing on the tables or floor.

Alcohol Policy: The Illinois Tech policy to serve alcohol on the premises of any university campus includes service for beer and wine only, after 4:00PM, in approved designated areas and served by a licensed bartender.  Click here to read the full Serving of Alcohol university policy. 

If you plan to have alcohol service for an event at the Conviser Law Center, you must submit an Alcohol Service Request Form for approval.  Certain restrictions may apply.  

Assumption of Risk and Release: The following form is mandatory for your participation in the Activity, as described within the form, at the Conviser Law Center. Click here to complete the form.

Event Planning Team:  Event Planning at Chicago-Kent College of Law reserves spaces for internal events and external facility rentals or events at the Conviser Law Center.  The team also runs institutional programming for Continuing Legal Education and manages Chicago-Kent's Commencement each year for JD and LLM students.  

You can reach a team member via email at ckevents@kentlaw.iit.edu or by calling 312.906.5090.  Event Planning offices are located on the sixth floor of the Conviser Law Center, Suite 674.